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Are you a detail-oriented finance professional seeking a flexible, part-time opportunity in New York City where your expertise directly supports organizational excellence? This Part-Time Bookkeeper & Billing Coordinator role offers a compelling opportunity to apply your accounting and billing expertise in a dynamic, membership-based organization that values accuracy, accountability, and professional integrity. Designed for motivated, self-directed individuals, this in-person position combines flexibility with meaningful financial responsibility, making it an ideal next step for professionals looking to advance their careers while maintaining a work–life balance.
Position Overview
We are currently seeking a highly capable Part-Time Billing Coordinator with a strong background in bookkeeping and accounting. This role requires approximately 15–20 hours per week and offers a flexible schedule while maintaining a consistent on-site presence in New York City. You will play a critical role in ensuring the accuracy of billing, payment processing, and financial reporting, working closely with leadership and an external accounting and finance team.
Key Responsibilities
Accounts Receivable & Billing
- Manage and oversee billing activities within the organization’s membership database in close coordination with the external accounting and finance team.
- Create and maintain charge types, ensuring accurate integration with the accounting system.
- Process checks and deposits, accurately applying payments to member accounts.
- Conduct weekly reviews of e-check deposits to ensure completeness and accuracy.
- Prepare and distribute member billing statements, and provide support for non-member billing as needed.
Accounts Payable
- Develop a working knowledge of organizational budgets, expense accounts, and cost centers.
- Collaborate directly with the Executive Director to ensure invoices are properly coded, approved, and processed.
- Manage day-to-day invoice processing through Bill.com.
- Communicate professionally with vendors regarding outstanding or unpaid invoices.
- Review, code, and allocate monthly American Express transactions accurately.
Reporting & Financial Support
- Produce comprehensive monthly membership and budget reports for leadership review.
- Assist with the annual financial close and prepare ad hoc reports as requested by the finance team and executive leadership.
Ideal Candidate Profile
The ideal candidate is a reliable, detail-driven professional who brings both technical expertise and collaborative professionalism. You should possess:
- Demonstrated experience in accounting, billing, or bookkeeping
- Strong proficiency in accounts receivable and accounts payable processes
- Experience working with billing platforms and financial systems (experience with Bill.com is highly desirable)
- Exceptional attention to detail, strong organizational skills, and the ability to work effectively across departments
Compensation
Pay Range: $24.00 – $27.00 per hour, commensurate with experience.
Equal Opportunity Statement
We are proud to be an equal opportunity employer and are fully committed to fair and inclusive employment practices. We comply with all applicable federal, state, and local laws and strictly prohibit discrimination of any kind. We encourage applications from women and individuals from underrepresented and minority groups.
Closing Statement
If you are seeking a professional, part-time bookkeeping and billing role in New York City that values precision, trust, and collaboration, this position offers an excellent opportunity to make a measurable impact. Apply today to take the next confident step in your finance and accounting career—and position yourself within an organization that recognizes and rewards professional excellence.
