Financial Specialist Responsible for assisting and ensuring effective program financial management for multiple program budgets within OSS divisions with some instances of complex funding and reporting requirements. Work includes functioning as a financial information specialist and performing moderately advanced budget preparation and analysis. Uses a variety of software applications including CAPPS, HHSAS, Access, Excel, and Word to perform essential job functions. Makes recommendations to OSS/BOS/OEO area leadership regarding the operating budgets for all areas and programs within the OSS Deputy Executive Commissioner’s span of control with a primary focus on OSS and OEO. Represents the OSS, BOS, and OEO Division areas at meetings, conferences, and in committees. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Program Specialist III Under the direct supervision of the Office of Social Services (OSS) Business Operations and Support (BOS) Program Financial Management and Budget (PFMB) Director for Contract and Regional Financial Management, acts as a Financial Analyst for the OSS and Office of Eligibility Operations (OEO), performing performs complex fiscal analysis and projections as well as monetary systems analysis, troubleshooting, and technical assistance to OSS and OEO program staff, other governmental agencies, and internal and external work groups. Work involves assisting with establishing OSS and OEO area-wide goals and objectives; developing guidelines, procedures, and policies; developing schedules, priorities, and standards for achieving set goals; coordinating and evaluating OSS and OEO activities; monitoring compliance with federal and state laws, rules, regulations, guidelines, policies, and procedures; and developing budget requests.
Knowledge Skills Abilities:
- Knowledge of accounting, finance, auditing, or budgeting is preferred.
- Knowledge of local, state, and federal laws and regulations relevant to OSS/BOS/OEO program areas.
- Knowledge of principles and practices of public administration, public sector management, providing services, and contract administration.
- Knowledge of agency policies and procedures.
- Knowledge of Human Resources policies and procedures. Skills in using computer software, including but not limited to Outlook, Word, Excel, Access, HHSAS, CAPPS, and other human resources and financial applications.
- Financial Specialist Ability to work independently under general supervision.
- Skill in managing multiple projects and meeting tight deadlines.
- Skill in communicating effectively both verbally and in writing.
- Ability to follow oral and written instructions.
- Ability to establish and maintain effective working relationships with coworkers, other agency staff, and the public.
- Ability to managing program activities.
- Ability to establish goals and objectives.
- Skill in an organization, analysis, and problem-solving.
- Ability to prepare clear and concise reports.
- Ability to develop and evaluate administrative policies and procedures.
- Skill in establishing and maintaining effective working relationships.
- Graduation from an accredited four-year college or university with a major in human resources, accounting, finance, marketing, management, communications, or another related field is preferred.
- Experience and education may be substituted for one another.
Essential Financial Specialist Job Functions:
- Attends work on a regular and predictable schedule by agency leave policy and performs other duties as assigned.
- Assists with managing the overall program financial operations of OSS, BOS, and OEO and provides guidance and direction to staff. Provides support in OSS and OEO financial, budget, and organization planning; coordinates and assists in establishing OSS/OEO-wide goals and objectives and developing priorities and standards for achieving goals. Assists in the preparation and development of the annual operating budget. Works with division, program, and HHSC Budget staff to ensure funding sources are allocated and scheduled correctly. Monitors, reviews, and analyzes operating budgets and methods of finance to ensure budgeted amounts are aligned to appropriated amounts, funds have been appropriately allocated, and funds have been properly used. Monitors, reviews, and analyzes expenditure patterns and trends to determine the potential for reallocation, realignment, or adjustments to accomplish division and programmatic requirements. Compiles financial statistics and reports related to OSS/OEO operations. Prepares, reviews, and analyzes financial reports related to funds, reimbursements, fees, appropriated receipts, and other resource areas when assigned by management or determined to be necessary based on analysis of OSS/OEO operations. Researchers analyze and prepare charts and reports related to internal/external non-routine requests as required. Examines OSS/OEO organization and financial transactions, and recommends improvements to more efficiently allocate and use funding and staff; improve management accountability, and more effectively achieve division and program objectives. Uses Microsoft Access/Excel/Word/Visio/Outlook, HHSAS, CAPPS, and HRMS to perform an essential job. (35%).
- Identifies and makes recommendations to change HHSC policies, procedures, and internal operating procedures to comply with state and federal requirements. Monitors and evaluates OSS/OEO operations and compliance with policies to identify needed changes and makes recommendations to improve operations. Prepares written drafts of policies and procedures for OEO/OSS financial and budget operations. Assists with implementing and coordinating the implementation of modified policies and procedures related to OSS/OEO financial transactions. Provides advice to the OSS BOS Director, OSS BOS PFMB Director, OSS BOS PFMB Contract and Regional Financial Management Director, and OEO Associate Commissioner on agency-wide policies and procedures, contracts, funding, and budgetary issues. (20%).
- Financial Specialist Represents the OSS, OSS BOS, and OSS OEO areas in internal and external workgroups and meetings. Provides budget and funding technical expertise to program staff, operations staff, and OSS leadership. Assists with coordination and collaborative efforts within OSS/OEO and with other HHSC divisions and HHS agency program areas, including efforts to coordinate and lead change and provide proactive analysis of the impact of the change to program areas and other HHS agencies as a result of the implementation of major HHS projects (20%).
- Assists in the preparation, review, and analysis of cost estimates and agency cost estimates for proposed legislation. Reviews fiscal impacts of proposed rules for adoption. Measures the impact of existing and proposed state and federal legislation on HHSC programs. Responds to budgetary inquiries from OSS/BOS/OEO management and staff, HHSC Budget, and other divisions within HHSC. Provides input in determining proper use of financial information to develop reports for OSS/BOS/OEO, other HHSC divisions, the legislature, Governor’s Office, state and federal agencies, and the Legislative Budget Board. (15%).
- Oversees the review of contractual agreements to ensure availability of contract funding and provides budget oversight.
- Coordinates collect, updates, and maintains OSS/OEO-wide budget, financial operations, and organizational structure related information. (10%)
Initial Selection Criteria:
- Knowledge of human resources, accounting, finance, auditing, or budgeting principles and practices; government experience is preferred.
- Experience with the development and processing financial management plans, budgets, strategic plans, and program evaluation is preferred.
- Knowledge of health and human services programs, services, and procedures.
- Knowledge of state and federal laws and regulations relating to HHSC OSS/OEO programs.
- Experience with the Legislative Budget process, including Legislative Appropriations Requests, agency financial impact estimates, and division operating budgets.
- Extensive experience using software applications such as Excel spreadsheets, other statistical software, Word, Access, HHSAS, and other financial applications to monitor, analyze, and track costs.
- Graduation from an accredited four-year college or university with a major in accounting, finance, marketing, management, communications or another related field is preferred.
Additional Information of Financial Specialist:
- In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
- If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.
- If you are contacted for an interview and need an accommodation to participate in the interview process, please notify the person scheduling the interview.
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