Highgate Hotels for Accounting Clerk in New York, NY

An Accounting Clerk position can be an excellent opportunity for detail-oriented professionals who want to build or strengthen their experience in payroll, cash handling, accounts receivable, collections, and day-to-day financial operations. This role requires accuracy and strong organizational skills, with responsibilities ranging from processing payroll information and managing deposits to preparing financial reports, maintaining records, and supporting effective internal controls.

In a hotel environment, the Accounting Clerk also plays an important role in supporting customer billing, credit activities, cash management, and the resolution of financial issues that affect both operations and guest satisfaction. Candidates who can manage multiple tasks, communicate effectively, and maintain accuracy while working within established financial procedures may find this position a valuable opportunity to develop practical accounting experience. Continue reading to explore the fundamental responsibilities and specific job requirements of this Accounting Clerk role.

Accounting Clerk Job Description

The Accounting Clerk is responsible for ensuring the key functions of payroll processing, cash handling, and accounts receivable processing and collections are completed in a timely and accurate manner.

Fundamental Requirements:

• Utilize and maintain the time and attendance system and process daily, weekly, bi-weekly, semi-monthly, and monthly payroll and related information including payroll hours, verifying payment information, recording miscellaneous earnings/deductions, etc.
• Review and ensure the accuracy and appropriateness of all payroll input and output.
• Monitor, prepare, and communicate financial reports by Highgate Hotels’ required due dates.
• Retrieve and process all deposits by hotel standards.
• Maintain an adequate supply of cash/change and provide cash/change to all departments as needed
• Prepare Cash Over/Short reports on a daily, monthly, and yearly basis.
• Audit cashier banks as required by hotel standards.
• Maintain all documentation.
• Process “due backs” on a timely basis.
• Maintain all cashier contracts.
• Process petty cash receipts and reimbursements on a regular basis and inform management of any deviation from policy.
• Assist the sales effort in establishing customer credit by Highgate Hotels’ plans.

Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.

• Provide customers with accurate and timely invoices, statements, and schedules.
• Respond to customer inquiries in a timely fashion and communicate all issues and disputes to the appropriate supervisor(s).
• Maintain an efficient collection process to include an organized filing and tracking system, issuing letters, monitoring returned checks and chargebacks, performing collection calls, and preparing bad debt write-offs.
• Monitor guest ledger, advance deposit ledger, and any other related books to ensure proper internal control.
• Keep management aware of any unusual operations or financial occurrences and significant deviations from policies and procedures.
• Ensure overall guest satisfaction.

Accounting Clerk Job Requirements

1. Handle all guest issues, cancellation of authorization,  refunds, etc. – phone calls, email
2. Charge prepaid reservations such as Hotwire, Priceline, O-Fire1 & J-BookNR (rate code)
3. Billing for HotelBeds, Tourico & Team America
4. Validate commission invoice from Bookings.com
5. Cancellation of movies from Lodgenet system
6. Maintain tax-free forms
7. Others that may be assigned

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Overall, this Accounting Clerk position is well suited to professionals who are organized, accurate, and comfortable handling a broad range of financial and administrative responsibilities. With duties covering payroll, cash control, accounts receivable, collections, customer billing, and financial recordkeeping, the role offers valuable experience for candidates seeking to contribute to efficient accounting operations while supporting high standards of service and financial accuracy.