The Bookkeeper works on General Journal, General Ledger, and trial balance. They work with a Bookkeeper Assistant to train him/her to perform all bookkeeping functions as needed. Under the general supervision of the center director, the Bookkeeper is responsible for maintaining a complete set of records of all financial transactions of the day care center. The Bookkeeper balances books for the preparation of reports to show income, expenses and other items related to bookkeeping of the center’s activities. Additionally, the Bookkeeper is responsible for supervision and training of the Assistant Bookkeeper where one exists.
- High School Diploma or Business School Diploma with a least one year of high school bookkeeping courses
- OR six credits of college accounting courses with one-year experience as a full-charge Bookkeeper or Assistant Bookkeeper with responsibility for the general ledger.
- Typing 40 words per minute
- Computer literate
Responsibilities of Bookkeeper Job:
- Checks computation of bills.
- Computers payroll of bills.
- Issues all checks for approved bills and payroll.
- Makes entries and maintains 6 double entry journals and ledgers, including cash receipts and disbursement ledgers, payroll journal, petty cash, general journal and general ledger.
- Checks deposits, fees collected and receipts issued.
- Checks petty cash payments.
- Prepares statements and financial reports (CAMFR)
- Makes bank reconciliation statements.
- Assists director in preparation of monthly expenditure projection report.
- Prepares New York State Department of Labor Unemployment Tax Statement.
- Prepares disability and Workmen’s Compensation reports and related forms, including accident reports, within 5 working days.
- Prepares monthly and annual reports and submission to employee’s pension plan carrier.
- Prepares health insurance and welfare plan records where applicable.
- Prepares food claim reports, if required.
- Prepares monthly union dues and credit union check-off reports.
- Collects fees, issues receipts and reconciles receipts totals with actual cash collected.
- Prepares bank deposit slips and deposits receipts weekly.
- Posts and summarizes fee cards. Reports weekly to the director on fees in arrears.
- Prepares children’s attendance reports.
- Maintains petty cash funds, as follows:
- When authorizes has been signed by the director or other authorized person issues petty cash to the person designated.
- Receives from the recipient of petty cash the bills and necessary change.
- Enters petty cash expenditures daily in the petty cash book.
- Balances petty cash daily.
- Enters receipt of petty cash funds.
- Keeps daily records of staff attendance including vacation and sick leave Balances.
- Acts as receptionist for child care center and answer phone.
- Performs all typing for the center, i.e., lists, children’s records, absence notices, late fee notices, permanent equipment requisitions, minutes and agenda for staff meetings, evaluations, menus, reports, etc.
- Does filing and related clerical work.
- Telephones purchase orders when required.
- Maintains permanent equipment inventory.
- Count and check cash received, enter in cash receipt book.
- Record fee changes, post fees received on fee cards.
- Deposit fees, and other receipts especially on the last day of the month.
- Make payroll, post to employees wage and tax records, summarize employees wage and tax records and post to the summary card.
- Deposit federal withholding and tax receipts.
- General journal
- General ledger
- Trial balance form
- USDA ledgers
The Salvation Army is a worldwide religious and charitable organization, motivated by the love of God and concern for the needs of humanity. The Army’s tradition of helping those in need began more than 150 years ago. Members of The Salvation Army serve the poor and needy in over 120 countries. Nationally, we have over 62,000 employees and over 3 million volunteers.
The Salvation Army was founded with the basic social services principles of taking care of the physical and emotional needs of the hungry and homeless and remains an outward visible expression of the Army’s strong religious principles, as described in our International Mission Statement. In addition, new programs that address contemporary needs have been established. Among these are disaster relief services, day care centers, summer camps, holiday assistance, services for the aging, AIDS education and residential services, medical facilities, shelters for battered women and children, family and career counseling, vocational training, correctional services, and substance abuse rehabilitation.
Job Title Bookkeeper
Location Brooklyn, NY
Compensation Min USD $13.32/Hr.
Compensation Max USD $14.84/Hr.
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